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Overview

The Mokaru Tracker is your central hub for managing every job application. Whether you are applying to five roles or fifty, the Tracker gives you a visual pipeline, automatic reminders, and a contacts tab so nothing slips through the cracks.
The Tracker is the page at /tracker in the sidebar. Your top-level pipeline KPIs and weekly goal live on the Dashboard.

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Key Features

Visual Pipeline

See every application at a glance on a drag-and-drop Kanban board or switch to list view.

Auto Follow-Ups

Automatic follow-up reminders are created when you apply, so you never forget to check in.

Auto-prepare

Let AI prepare your application materials the moment you save a job.

Contacts Tab

Manage recruiters and hiring managers linked to each application from the same page.

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Tabs

The Tracker page has two top-level tabs:
  • Jobs - the application pipeline (Kanban or list)
  • Contacts - recruiters, hiring managers, and other people tied to your applications. See Contacts for the full reference.

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Application Pipeline

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Viewing Your Applications

You can view applications in two ways:
  • Kanban board - drag-and-drop cards between status columns. Great for a visual overview.
  • List view - a compact table with sorting and filtering. Ideal when you have many applications.
Your preferred view is remembered automatically.
Use the search bar to filter applications instantly. You can search by job title, company name, or tag - and combine multiple terms to narrow results.

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Application Statuses

Every application flows through these statuses. Move applications forward by dragging them on the Kanban board or updating the status inside the application detail view.
1

Watchlist

Jobs you are interested in but have not applied to yet. This is your shortlist.
2

Preparing

Auto-prepare is working on your application materials (resume tailoring, research). This status is set automatically.
3

Applied

You have submitted your application. A follow-up reminder is created automatically (14 days by default).
4

Response

The company has responded to your application.
5

Screening

You are going through an initial screening round (phone screen, recruiter call).
6

Interview Scheduled

An interview has been booked. Add the date and it syncs to your calendar.
7

Interviewed

You have completed an interview round. If there is another round, move it back to Interview Scheduled.
8

Offer

You have received a job offer. Record salary, benefits, and other details.
9

Negotiating

You are negotiating the terms of the offer.
10

Accepted

Congratulations - you have accepted the offer.
Applications can also be marked as Rejected, Withdrawn, or No Response at any point. These move to an archive view so they don’t clutter the active pipeline.

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Undo Status Changes

Made a mistake? Every status change can be undone within 5 minutes. Look for the undo option in the application timeline.

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Adding Applications

1

Click Add Application

Use the Add Application button at the top of the tracker.
2

Enter the basics

Fill in the job title, company name, and optionally a link to the job posting.
3

Choose Auto-prepare (optional)

Toggle Auto-prepare on and Mokaru will automatically tailor a copy of your base resume to the role.
4

Save

Your application is added to the Watchlist (or Preparing if Auto-prepare is enabled) and you are ready to go.
Already have the Mokaru browser extension installed? You can save jobs directly from job boards like LinkedIn and Indeed with one click - no need to copy and paste URLs.

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Duplicate Detection

If you try to add a job with the same URL as an existing application, Mokaru takes you to the existing one instead of creating a duplicate.

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Auto-prepare

When you add an application with Auto-prepare enabled, Mokaru does the heavy lifting for you:
  1. Duplicates your base resume and creates a tailored version for the specific role
  2. Analyzes the job posting to identify key requirements
  3. Optimizes your resume with relevant keywords and (optionally) generates a cover letter
Your application moves from Watchlist to Preparing while this runs, and you will see live progress updates on the application detail page. You can tune which pipeline steps run from Settings → Applications.
For continuous, hands-off application prep, set up an Autopilot agent. It auto-prepares matches as they come in, every day.

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Auto Follow-Ups

Staying on top of follow-ups is one of the most effective job search strategies. Mokaru makes this effortless.
  • When you move an application to Applied, a follow-up reminder is automatically scheduled for 14 days later
  • Follow-ups appear in your Dashboard agenda and sync to your connected calendar
  • When the application status changes (for example, the company responds), the old follow-up is automatically removed
  • You can turn auto follow-ups off globally in Settings → Applications

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Application Detail View

Click any application to see its full detail view. This is where you manage everything about a specific job.
View and edit the job title, company, URL, salary range, and location. All fields are editable inline.
Add private notes to each application. Use these to jot down interview prep, conversation highlights, or anything you want to remember.
See a full history of every status change, with timestamps. This helps you understand how long each stage took and spot bottlenecks.
Access the resume and cover letter attached to this application. If you used Auto-prepare, the tailored resume lives here.
Link recruiters, hiring managers, and other contacts to the application. Keep all your networking details organized.
See upcoming interviews and deadlines. Events from your connected Google or Outlook calendar are shown here too.
When you receive an offer, record the salary, currency, benefits, and other terms to compare across multiple opportunities.

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Tags & Filtering

Organize your applications with custom tags. Tag by industry, location, priority, source, or anything else that makes sense.
  • Tags are shared between Jobs and Contacts tabs, so filtering by a tag shows relevant items across both
  • Use the filter bar to narrow your pipeline by status, tag, or archive state
  • Combine tag filters with search for precise results
See Tags for the full reference.

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Bulk Operations

When managing many applications at once, you can:
  • Archive applications that are no longer active to keep your pipeline clean
  • Delete applications you added by mistake
  • Filter by status to focus on a specific stage of the pipeline
Archived applications are not deleted. You can always view them by toggling the archive filter in the filter bar.
Aim to have applications in multiple stages at once. If everything is stuck in Applied, it might be time to follow up or adjust your approach.
Create tags like “Top Choice”, “Remote”, or “Referral” to quickly filter and prioritize your applications.
Check the Dashboard funnel and weekly activity. Patterns in your data - like low response rates - can signal that your resume or targeting needs adjustment.
Write a quick note after every call, email, or interview while details are fresh. These notes are invaluable when preparing for follow-up conversations.
Pipeline KPIs and the weekly goal live on the Dashboard. Tag your applications and contacts with Tags, manage recruiter relationships in the Contacts tab, and generate tailored cover letters for any tracked job.