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Overview

The Mokaru Job Tracker is your central hub for managing every job application in one place. Whether you are applying to five roles or fifty, the job application tracker gives you a visual pipeline, automatic reminders, and real-time insights so nothing slips through the cracks.

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Key Features

Visual Pipeline

See every application at a glance on a drag-and-drop Kanban board or switch to list view.

Auto Follow-Ups

Automatic follow-up reminders are created when you apply, so you never forget to check in.

Auto-Prep

Let AI prepare your application materials the moment you save a job.

Dashboard & Analytics

Track your progress with a customizable dashboard, weekly goals, and funnel analytics.

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Application Pipeline

The heart of the tracker is the application pipeline. Every job you add moves through a series of statuses that reflect where you are in the hiring process.

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Viewing Your Applications

You can view your applications in two ways:
  • Kanban board - drag-and-drop cards between status columns. Great for a visual overview.
  • List view - a compact table with sorting and filtering. Ideal when you have many applications.
Your preferred view is remembered automatically.
Use the search bar to filter applications instantly. You can search by job title, company name, or tag - and combine multiple terms to narrow results.

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Application Statuses

Every application flows through these stages. You can move applications forward by dragging them on the Kanban board or updating the status inside the application detail view.
1

Watchlist

Jobs you are interested in but have not applied to yet. This is your shortlist.
2

Preparing

Auto-Prep is working on your application materials (resume tailoring, research). This status is set automatically.
3

Applied

You have submitted your application. A follow-up reminder is created automatically (14 days by default).
4

Response

The company has responded to your application.
5

Screening

You are going through an initial screening round (phone screen, recruiter call).
6

Interview Scheduled

An interview has been booked. Add the date and it syncs to your calendar.
7

Interviewed

You have completed an interview round. If there is another round, move it back to Interview Scheduled.
8

Offer

You have received a job offer. Record salary, benefits, and other details.
9

Negotiating

You are negotiating the terms of the offer.
10

Accepted

Congratulations - you have accepted the offer.
Applications can also be marked as Rejected, Withdrawn, or No Response at any point. These are moved to a separate archive so they do not clutter your active pipeline.

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Undo Status Changes

Made a mistake? Every status change can be undone within 5 minutes. Look for the undo option in the application timeline.

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Adding Applications

1

Click Add Application

Use the Add Application button at the top of the tracker.
2

Enter the basics

Fill in the job title, company name, and optionally a link to the job posting.
3

Choose Auto-Prep (optional)

Toggle Auto-Prep on and Mokaru will automatically tailor a copy of your resume and gather research about the role.
4

Save

Your application is added to the Watchlist (or Preparing if Auto-Prep is enabled) and you are ready to go.
Already have the Mokaru browser extension installed? You can save jobs directly from job boards like LinkedIn and Indeed with one click - no need to copy and paste URLs.

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Duplicate Detection

If you try to add a job with the same URL as an existing application, Mokaru will take you to the existing one instead of creating a duplicate.

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Auto-Prep

When you add an application with Auto-Prep enabled, Mokaru does the heavy lifting for you:
  1. Duplicates your base resume and creates a tailored version for the specific role
  2. Analyzes the job posting to identify key requirements
  3. Optimizes your resume with relevant keywords and suggestions
Your application moves from Watchlist to Preparing while this runs, and you will see live progress updates on the application detail page.

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Auto Follow-Ups

Staying on top of follow-ups is one of the most effective job search strategies. Mokaru makes this effortless.
  • When you move an application to Applied, a follow-up reminder is automatically scheduled for 14 days later
  • Follow-ups appear in your dashboard agenda and sync to your connected calendar
  • When the application status changes (for example, the company responds), the old follow-up is automatically removed
  • You can turn auto follow-ups on or off per application
Following up after two weeks shows initiative without being pushy. Mokaru sets this timing by default so you do not have to think about it.

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Application Detail View

Click any application to see its full detail view. This is where you manage everything about a specific job.
View and edit the job title, company, URL, salary range, and location. All fields are editable inline.
Add private notes to each application. Use these to jot down interview prep, conversation highlights, or anything you want to remember.
See a full history of every status change, with timestamps. This helps you understand how long each stage took and spot bottlenecks.
Access the resume version attached to this application. If you used Auto-Prep, the tailored resume lives here.
Link recruiters, hiring managers, and other contacts to the application. Keep all your networking details organized.
See upcoming interviews and deadlines. Events from your connected Google or Outlook calendar are shown here too.
When you receive an offer, record the salary, currency, benefits, and other terms to compare across multiple opportunities.

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Tags & Filtering

Organize your applications with custom tags. For example, you might tag applications by industry, location, or priority level.
  • Tags are shared between your Jobs and Contacts tabs, so filtering by a tag shows relevant items across both
  • Use the filter bar to narrow your pipeline by status, tag, or archive state
  • Combine tag filters with search for precise results

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Contacts Tab

The tracker includes a dedicated Contacts tab where you can manage people connected to your job search - recruiters, hiring managers, referrals, and more. Contacts can be linked to one or more applications and share the same tag system.

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Dashboard

Your dashboard is the first thing you see when you open Mokaru. It gives you a real-time snapshot of your job search.

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Widgets

The dashboard uses a customizable widget grid. Drag, resize, and add widgets to build a layout that works for you.

Application Funnel

See how your applications flow through the pipeline, from applied to offer.

Weekly Activity

Track how many applications you send each week with a visual chart.

Notes

A quick notepad for reminders, links, or anything you want on your dashboard.

Email Notifications

See when new emails arrive from connected accounts, right on your dashboard.
Click the edit button on the dashboard to enter edit mode. From there you can drag widgets to reorder, resize them, or add new ones from the widget drawer.

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Agenda Sidebar

The right side of the dashboard shows your upcoming agenda:
  • Interviews scheduled in the coming days
  • Follow-up reminders that are due
  • Calendar events synced from Google or Outlook

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Weekly Application Goal

Set a weekly target for how many applications you want to send. Your progress is tracked automatically each time you move an application to Applied.

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Calendar Integration

Connect your Google or Outlook calendar to keep everything in sync:
  • Interviews and follow-up reminders appear in your calendar
  • External calendar events show up in the tracker, so you can avoid scheduling conflicts
  • Calendar sync happens automatically in the background

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Bulk Operations

When managing many applications at once, you can:
  • Archive applications that are no longer active to keep your pipeline clean
  • Delete applications you added by mistake
  • Filter by status to focus on a specific stage of the pipeline
Archived applications are not deleted. You can always view them by toggling the archive filter in the filter bar.
Aim to have applications in multiple stages at once. If everything is stuck in Applied, it might be time to follow up or adjust your approach.
Create tags like “Top Choice”, “Remote”, or “Referral” to quickly filter and prioritize your applications.
Check your funnel and weekly activity each week. Patterns in your data - like low response rates - can signal that your resume or targeting needs adjustment.
Write a quick note after every call, email, or interview while details are fresh. These notes are invaluable when preparing for follow-up conversations.

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Preparing for an Interview?

Use Interview Practice to rehearse with an AI interviewer before your next scheduled interview. You can link practice sessions directly to tracked applications. Organize your applications and contacts with Tags, and manage recruiter relationships in the Contacts tab.