> ## Documentation Index
> Fetch the complete documentation index at: https://docs.mokaru.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Email Integration

> Connect your Outlook email to send application emails, track recruiter responses, and get AI-powered status suggestions directly from Mokaru

## Overview

The Mokaru Email Integration connects your email account to your job search workflow. Send application emails, track recruiter replies, and get AI-powered suggestions when your application status changes - all without leaving Mokaru.

<Note>
  Email Integration is a **Plus** feature. [Upgrade your plan](/pricing) to get started.
</Note>

## Key Features

<CardGroup cols={2}>
  <Card title="Send Emails from Mokaru" icon="paper-plane">
    Compose and send job application emails using your own email address - no need to switch between apps.
  </Card>

  <Card title="Inbox Notifications" icon="bell">
    Get notified inside Mokaru when new emails arrive, so you never miss a recruiter response.
  </Card>

  <Card title="Email Tracking" icon="envelope-open-text">
    Recruiter emails are automatically linked to your contacts and applications for easy reference.
  </Card>

  <Card title="Smart Suggestions" icon="lightbulb">
    AI analyzes incoming emails and suggests status updates for your applications - like marking an interview invite or rejection.
  </Card>
</CardGroup>

## Connecting Your Email

Currently, Mokaru supports **Microsoft Outlook** (including Outlook.com, Hotmail, and Microsoft 365 work accounts). Gmail support is coming soon.

<Steps>
  <Step title="Open Settings">
    Navigate to **Settings** and select the **Integrations** tab.
  </Step>

  <Step title="Connect Outlook">
    Click **Connect Outlook**. You will be redirected to Microsoft to sign in and grant permissions.
  </Step>

  <Step title="Grant Permissions">
    Microsoft will ask you to approve the following permissions:

    * **Send mail** - so Mokaru can send emails on your behalf
    * **Read mail** - so Mokaru can notify you about new messages
    * **Read your profile** - so Mokaru knows which email address to use

    <Tip>
      Make sure to approve all requested permissions. If you skip any, the integration will not work correctly and you will need to reconnect.
    </Tip>
  </Step>

  <Step title="Done">
    You will be redirected back to Mokaru. Your email is now connected and ready to use.
  </Step>
</Steps>

## Sending Emails

Once your mailbox is connected, you can send emails directly from Mokaru. Emails are sent from your own Outlook address, so recipients see your real email - not a generic Mokaru address.

You can send emails from:

* **Contact pages** - reach out to recruiters and hiring managers you have saved
* **Application details** - follow up on specific job applications

## Email Tracking

When your mailbox is connected, Mokaru automatically links incoming emails from your saved contacts to their contact profiles. This gives you a complete conversation history for each recruiter or hiring manager.

Tracked emails appear in:

* **Contact detail pages** - see all emails from a specific contact
* **Contact timeline** - emails shown alongside interviews and application events
* **Application details** - emails linked to specific job applications

<Tip>
  Add recruiter email addresses to your contacts so Mokaru can automatically match incoming emails to the right person.
</Tip>

## Inbox Notifications

Your Mokaru dashboard shows a notification when new emails arrive in your inbox. This works in real time - no need to refresh. Click the notification to open your email, or dismiss it to clear the alert.

## Smart Email Suggestions

Mokaru uses AI to analyze incoming recruiter emails and suggest application status updates. For example:

| Email Type           | Suggested Status                            |
| -------------------- | ------------------------------------------- |
| Rejection email      | Mark application as **Rejected**            |
| Interview invitation | Mark application as **Interview Scheduled** |
| Job offer            | Mark application as **Offer**               |

Suggestions appear on your dashboard. You can accept or dismiss each one with a single click. Only high-confidence suggestions are shown, so you stay in control of your application statuses.

## Disconnecting Your Email

To disconnect your email account:

1. Go to **Settings** and select the **Integrations** tab
2. Click **Disconnect** on your connected email provider
3. Mokaru will remove your email connection and stop tracking new emails

<Note>
  Disconnecting does not delete previously tracked emails or suggestions. Your existing data stays intact.
</Note>

## Troubleshooting

If your email integration stops working, check the **Diagnostics** panel in Settings under the Integrations tab. Common issues include:

* **Expired permissions** - reconnect your account to refresh access
* **Missing permissions** - disconnect and reconnect, making sure to approve all requested permissions
* **Subscription inactive** - use the retry button in Diagnostics to restore real-time notifications

## Privacy and Security

Your email data is handled with care:

* **Your credentials are encrypted** - OAuth tokens are encrypted with AES-256-GCM and stored securely
* **Mokaru never stores your password** - the integration uses Microsoft's OAuth protocol
* **Limited access** - Mokaru only reads inbox messages for notification purposes and sends emails you explicitly compose
* **You stay in control** - disconnect at any time to revoke all access

## Related Features

Combine email integration with [Calendar Integration](/features/calendar-integration) to sync both your schedule and communications. Manage all connections from [Settings](/features/settings), and link emails to your [Contacts](/features/contacts) for a complete activity timeline.